Job Title: Office and Accounting Administrator

Location: Office and remote working options

Tenure: 5 days per week

BH Consulting is an expanding cybersecurity and data protection consulting service – with offices in Dublin, London and New York. Due to continued growth, we are seeking to recruit an Office and Accounting Administrator to ensure the financial insight and operational requirements of the business are being met and evolve with the business as it grows. The role will grow as the organisation continues its current trajectory of growth. The role is varied, with many responsibilities and requires at least five years demonstrable experience in the following areas:

  • The processing of sales invoicing – and delivery of insights regarding same.
  • Purchase and nominal ledger postings.
  • Debtor and creditor management, and development/admin of credit control/debtor control policies.
  • Bank reconciliation and credit control.
  • Credit card / expenses reprocessing and reconciliation.
  • Mobile phone ordering, administration and processing.
  • Salaries, pension, healthcare, 3rd party supplier management.
  • Preparation of reports from Sage for distribution to the senior management team.
  • Work with the CFO and senior management team to introduce improvements and efficiencies in the financial and administrative management of the organisation.
  • Maintaining and supporting our HR administration systems.
  • Maintaining and updating internal HR documentation.
  • Assisting senior management with administration related duties for their teams.
  • Involvement in the production of year end accounts guided by the CFO.
  • Involvement in the selection and implementation of any future financial insight tools.

Key Responsibilities:

  • Manage the invoicing process, from generation to payment – on completion of projects.
  • Work with sales and service delivery to ensure all invoices are issued on time.
  • Using the Sage application – input financial data in order to generate monthly management reports.
  • Work with our financial controller and company accountancy firm and respond to requests accordingly.
  • Manage aged debtors report, including follow up with outstanding debtors to secure payment.
  • Manage creditors report and prepare bank payment requests.
  • Deal with queries from clients regarding account balances and invoices.
  • Manage bank loan account, withholding tax account, savings account, journal preparation.
  • Manage administration and oversight of credit card transactions, staff expenses, office expenses, contractor etc.
  • Build relationships with key suppliers and contacts.
  • First point of contact for company payroll, pension and health care providers.
  • Work with extended senior management team to enhance accounting processes.

Core Skills

  • Attention to detail, independent, work on own initiative.
  • Knowledge of Sage, accounting tools.
  • Knowledge of payroll and HR systems..
  • Good communicator and team player.
  • IT proficient especially with the Microsoft Office suite of applications.
  • Knowledge of online accounting packages – experience in Sage is important and a distinct advantage.
  • Flexibility – available to work additional hours during busy periods.

Minimum Requirements

  • Recognised accounting qualification.
  • Minimum 5+ years bookkeeping and administration experience.
  • Fluent in English.
  • VISA holders only.

Why Join BH Consulting:

At BH Consulting we are passionate about the protection of our clients’ data and systems – and achieve this through the delivery of excellent service. Many of our team members are qualified to master’s level in their area of expertise and hold qualifications such as CISSP, CISM, CEH, CISA and ISO 27001 Certified ISMS Lead Auditor. You will have the support of this highly experienced team of consultants, across a wide range of disciplines. BH Consulting encourage diversity within the team and offer flexible working arrangements. Along with an attractive remuneration package with benefits you receive a very generous annual training allowance, and opportunities for your own self development. BH Consulting is recognised as a Great Place to Work 2023. 

If you think you are a good fit for the role, please send your CV and cover letter to valerie.lyons@bhconsulting.ie

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